Provision Arrangements:

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All staff at HBEP and at our alternative providers work hard to help pupils overcome barriers to engagement and in return we expect pupils to work with us and be respectful to others. Each provider will have their own rules and these will be communicated at induction, but general guidance is here:

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Dress code:

Clothing must be suitable for the course attended and may involve wearing safety equipment. Pupils must adhere to the dress code and not wear inappropriate clothing to provision; there is no ‘uniform’.

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Lunches:

Providers will explain the catering arrangements at induction and some may need pupils to bring a packed lunch and some may allow pupils off site to buy lunch (permission from parents required). Pupils are expected to behave in a respectful manner towards shop staff and members of the public during these breaks and return to the provider promptly at the end of their break. 

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Transport:

In some cases, taxi transport is provided to ensure that pupils can attend their placements and parents must support their child in being ready on time to access this. HBEP expect all pupils to be courteous to transport providers at all times. 

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It may be necessary for your child to be transported by appropriate members of HBEP staff, educational provider staff (including staff employed by other educational partnerships) and appropriate transport companies commissioned by HBEP and providers

Any transport provided must be accessed promptly otherwise it may be withdrawn and parent/carer will then need to make alternative arrangements and meet the cost of those arrangements.

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While every effort is made to ensure that taxis comply with safety measures, it is at the carers’ discretion to use this service. This may include transport to and from home, off site visits or other appropriate journeys.

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Restricted items:

If there is cause to suspect that a pupil has bought smoking paraphernalia, drugs, alcohol or weapons onto site, pupils will be searched and if necessary, police will be alerted. Phones can be a cause of distraction and are not required in the learning environment.  HBEP and many of our providers require that these are handed in during learning and kept safely or the provider may allow them to be kept out of sight and on ‘silent’. Pupils sign to agree to sensible phone use as part of our admission process.

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Absconding: 

Please be aware that school age students are classed as minors, according to the law.  If your child goes missing with no explanation the parent/carer will be contacted and if necessary the police will be involved.

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Attendance:

If your child is ill please text the admin phone as soon as possible on 07585442162 so that transport can be alerted. We do not authorize holidays during term time but if your child has a medical appointment please let us know in advance. If your child fails to attend provision on a regular basis and will not engage with our staff in solving any problems to overcome this, the case will be referred to an Attendance Improvement Officer and legal action is likely to be taken.

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HBEP will make every effort to contact a parent/carer if it is judged that a pupil needs to be sent home for medical reasons.  If a parent/carer cannot be contacted, a message or text will be left  and the pupil will be sent directly home or to a pre-agreed alternative address. It is expected that the pupil remains at the address they are sent to until the end of the school day. 

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Data Protection and Sharing of Information Consent:
To comply with the Data Protection Action 1998, we need your permission before we can photograph or make recordings of your child. Under the Data Protection Act 1998, it is necessary to obtain your permission and the permission of your child, if over 12 years of age, if personal information is to be shared with other agencies such as other schools/academies, learning providers, support agencies (such as the Youth Service and family support workers) and careers advisers. The principles of the Data Protection Act state that data must be stored safely.  Information kept on file would be the same as that which is normally kept by the school/academy, ie name, address, contact numbers, medical information, information about educational abilities and interests, any SEND and behaviour of your child. Sometimes information of a more sensitive nature e.g. child subject to a Child Protection Plan, involvement with the Youth Service, Mosaic etc may be passed on to agencies as necessity requires to safeguard the interests of your child.  We will take due care with personal information when sharing it with other agencies. In the interests of meeting the pupils’ needs it is advantageous that information/reports from other agencies such as CAMHS, Educational Psychologists, social workers etc. are passed to HBEP so that they and the providers they commission can be better informed of needs.